When files or boxes are added or updated in Versatile Enterprise, most words (except “a,” “and,” “the,” etc.) in descriptions are automatically indexed and become keywords.
When using keyword search, these keywords may be combined with phrases, wildcards, and Boolean operators. The syntax is slightly different depending on the type of database you are using: Oracle or MSSQL.
Though single word searches are simple, they can be very ineffective if the wrong word is chosen. Consider the following guidelines when choosing a word on which to search:
Use the most unique word for the items you want to find. Common words return a lot of meaningless search results.
Avoid words with punctuation, as you might not search for them in the same way they were entered.
Make sure any numbers you use are unique to the data you want. Numbers exist in many different forms throughout a database.
Remember: Capitalization is not important.